Accounts Payable A Guide to Running an Efficient Department [Hardcover]

This updated edition continues where the successful first edition left off, providing all the critical information and guidance top professionals need to run an efficient department, complete with coverage of the innovative issues now facing the field and new material on:

• Encryption and digital signatures
• Electronic invoicing
• Purchase cards
• Post audit firms
• Petty cash
• Vendor fraud
• Certification . . . and more!

Order your copy today!

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Preface xxi

Acknowledgments xxiii

Part One Processing 1

1 Invoice Handling 3

1.1 Introduction 3

1.2 The Invoice 4

1.3 Purchase Orders 5

1.4 Receiving Documents 6

1.5 Proper Invoice Handling 7

1.6 When Accounts Payable Receives Invoices Last 8

1.7 Entry by Month-End 9

1.8 Timely Approvals 10

1.9 Unidentified Invoices Sent to Accounts Payable 10

1.10 Use Best of Terms 11

1.11 Strategies to Use When Short-Paying Invoices 12

1.12 Goods Improperly Ordered Outside Purchasing 12

1.13 Nonpurchase Order Buying 13

1.14 Encouraging Others to Follow Accounts Payable’s Guidelines 14

1.15 Invoices without Invoice Numbers 14

1.16 Invoice Amnesty Day 14

1.17 Keeping Difficult Invoices from Disappearing 15

1.18 Using Vendor Statements: Theol3£